Assessor’s Office

City Assessor’s Office

Ground floor, New City Government Center,
J.A. Clarin corner Calceta Streets, Cogon, Tagbilaran City 6300
Tel. No. 411-3446/235-6016

 

Head of office:

Saturnino Sarabia, City Assessor

 

The Office of the City Assessor has been tasked to generate revenues for the existence of local government unit with the end in view of leading it towards becoming a self-reliant community, with its main function is to ensure all laws and policies  governing the appraisal and assessment of real properties for taxation purposes are properly implemented and executed..

It initiates, reviews and recommends changes in policies and objectives, plans and programs, procedures and practices in the evaluation and assessment of real properties for taxation purposes.

It establishes a systematic method on real property assessment; maintain real property identification and accounting system; maintain a system on tax mapping; conduct daily field operations to ensure that all establishments within the city  are properly assessed and accounted for.

The Office is spearheaded by the City Assessor- MR. SATURNINO S. SARABIA, with twelve (12) competent personnel, and is composed of four (4) Divisions:

1. Land, Building & Machinery Appraisal Division
2. Assessment Records Management Division
3. Tax Mapping Division
4. Administrative Division

 

SECURING OWNER’S COPY OF TRANSFERRED TAX DECLARATION

 

ABOUT THE SERVICE

Owner’s copy of transferred tax declaration is issued everytime  there is a transfer of ownership of real property from the previous owner upon submission of complete supporting papers required.

This is done in updating records of the City Government and to transfer real property  to the new owner.

REQUIREMENTS

• Certified photocopy of the Transfer Certificate of Title (TCT)

• Deed of Conveyance (Deed of Sale, Deed of Extrajudicial Settlement, Deed of Donation, Deed of Exchange, Court Order, Waiver of Rights, Deed of Exchange, Voluntary Partition, Splitting of Titles, Deed of Consolidation, Adjudication of Sole Heir, Deed of Definite Sale, Court Order)

* (Special Power of Attorney (for owner’s representative))

• BIR Clearance (e,g. Capital Gain Tax, Estate Tax, Donor’s Tax)

• Transfer Fee Official Receipt

• Approved Subdivision Plan (for subdivided lot)

• Late Filling Fee OR (if submitted for issuance of Tax Declaration beyond 60 days after the notarization of the Deed of Conveyance

FEES    :  None

HOW TO AVAIL THE SERVICE

FOLLOW THE STEPS	TIME FRAME	PERSONS CONCERNED
To be done before the transfer is the Computation of Transfer Fee	15 minutes	All LAOO Officers
1. Secure Checklist of Requirements	1 minute	Cecilia I. Cruz Fe B. Almiñe Anita L. Cabrera Leonida A. Barol Michelle R. Mascariñas Livio K. Sarabia Septima M. Sale
2. Submission and Evaluation of  Required Documents (return if not complete)	10 minutes	Fe B. Almiñe Anita L. Cabrera Leonida A. Barol Michelle R. Mascariñas Livio K. Sarabia Cecilia Cruz
Tax Mapping Division to assign PIN for subdivided lots (Per Tax Declaration)	3 minutes	Anita L. Cabrera Raul T. Ibaya
Research and Preparation of the transferred Tax Declaration	15 minutes	Fe B. Almiñe Michelle R. Mascariñas Anita L. Cabrera Leonida A. Barol Cecilia I. Cruz Livio K. Sarabia
Prepares Field Appraisal and Assessment Sheet (FAAS) for Buildings only	5 minutes	Fe B. Almiñe Michelle R. Mascariñas Anita L. Cabrera Leonida A. Barol Livio K. Sarabia
Review, check, and initial the updated TD	15 minutes	Livio K. Sarabia Fe B. Almiñe
Approval of transferred Tax Declaration	5 minutes	Saturnino S. Sarabia City Assessor
Numbering of approved Tax Declaration and Recording Of Assessment and Lot Ownership and Lot Cards     and filling of supporting documents	5 minutes	Eutiquia C. Delusa Tavita J. Asnajon
Recording and Updating in the Tax Mapping Roll (TMCR)	5 minutes	Raul T. Ibaya Anita L. Cabrera
Releasing of Owner’s Copy of Approved TD to owner or representative	2 minutes	Eutiquia C. Delusa Cecilia I. Cruz

 

ANNOTATING AND CANCELLING LOANS OR MORTGAGES ON TAX DECLARATION

 

ABOUT THE SERVICE

Annotating or canceling loans or mortgages on Tax Declaration is requested by clients for loan purposes.

REQUIREMENTS

• Mortgage Papers or Release of Mortgage

• Certified True Copy of Tax Declaration

• Owner’s Copy of Land Title With Annotation/Cancellation of Mortgage

 
FEES   :   None

 
HOW TO AVAIL THE SERVICE

 

FOLLOW THE STEPS	TIME FRAME	PERSONS CONCERNED
1. Submit mortgage/cancellation papers	1 minute	Eutiquia C. Delusa Cecilia I. Cruz
● Annotate/cancel mortgage in TD	5 minutes	Eutiquia C. Delusa Cecilia I. Cruz
● Release true copy of annotated TD	1 minute	Eutiquia C. Delusa Cecilia I. Cru

 

CANCELING, REVISING OR CORRECTING TAX DECLARATION

 

ABOUT THE SERVICE

 Canceling, revising or correcting tax declaration will be entertained if there is a valid reason or basis in canceling, revising or correcting tax declarations, per clients request.

REQUIREMENTS

•  Tax Payer’s Request Form or letter-request

•  Tax Clearance or Tax Receipt for the current year

• Certified True Copy of Land Title

• Affidavit (if needed)

FEES

 

HOW TO AVAIL THE SERVICE

 

FOLLOW THE STEPS	TIME FRAME	PERSONS CONCERNED
1. Secure taxpayer’s request form or submit letter-request together with the basic requirement	1 minute	Fe B. Almiñe Anita L. Cabrera Leonida A. Barol Michelle R. Mascariñas Eutiquia C. Delusa Livio K. Sarabia
Receives the request form or letter- request	1 minute	Fe B. Almiñe Anita L. Cabrera Leonida A. Barol Michelle R. Mascariñas Eutiquia C. Delusa Livio K. Sarabia
Interview client and assigning to conduct inspection	5 minutes	Saturnino S. Sarabia
Verification of assessment records	30 minutes	Eutiquia C. Delusa Tavita J. Asnajon
Field or Ocular Inspection (if needed)	1 to 2 hours	Leonida A. Barol Anita L. Cabrera Fe B. Almiñe Michelle R. Mascariñas Livio K. Sarabia
Preparation of ocular inspection report and FAAS	1 hour	Leonida A. Barol Anita L. Cabrera Fe B. Almiñe Michelle R. Mascariñas Livio K. Sarabia
Review and recommend approval of FAAS	5 minutes	Livio K. Sarabia (Bldg.) Fe B. Almiñe (Land)
Approval of FAAS	5 minutes	Saturnino S. Sarabia
Preparation of revised TD	20 minutes	Leonida A. Barol Anita L. Cabrera Fe B. Almiñe Michelle R. Mascariñas Cecilia I. Cruz
Review and counter sign TD	10 minutes	Livio K. Sarabia Fe B. Almiñe
Approval of revised TD	5 minutes	Saturnino S. Sarabia
Numbering of approved Tax Declaration & recording in the Records of Assessment; Ownership and Lot Cards; filing of  supporting documents	5 minutes	Eutiquia C. Delusa Tavita J. Asnajon
Recording and updating in the Tax Mapping Control Roll (TMCR)	5 minutes	Anita L. Cabrera Raul T. Ibaya
Releasing of Owner’s Copy of Approved TD to clients	2 minutes	Eutiquia C. Delusa Raul T. Ibaya

 

SECURING ASSESSMENT OF NEW BUILDING AND MACHINERY         

 
ABOUT THE SERVICE

New Tax Declaration (TD) is issued to the newly constructed/completed building/newly installed machinery. The City Assessor’s Office conducts field and ocular inspection to assess the value of the building and installed machinery.

REQUIREMENTS

•  Taxpayer’s Request Form or Owner’s-letter-request duly signed by the owner/representative

• Floor Plan

• Photocopy of Land Title (where the building is constructed)

• Photocopy of Occupancy Permit

• Sworn Statement of Ownership – for machinery & Building

FEES    :  None

 

HOW TO AVAIL THE SERVICE

 

FOLLOW THE STEPS	TIME FRAME	PERSONS CONCERNED
1. Secure taxpayer’s request form or submit letter-request	1 minute	Fe B. Almiñe Cecilia I. Cruz Anita L. Cabrera Leonida A. Barol Michelle R. Mascariñas Eutiquia C. Delusa Livio K. Sarabia Septima M. Sale
Receives the taxpayer’s request form or letter-request	3 minutes	Fe B. Almiñe Anita L. Cabrera Cecilia I. Cruz Leonida A. Barol Michelle R. Mascariñas Eutiquia C. Delusa Livio K. Sarabia
Owner or representative of the owner to be interviewed for approval	5 minutes	Fe B. Almiñe Anita L. Cabrera Cecilia I. Cruz Leonida A. Barol Michelle R. Mascariñas Eutiquia C. Delusa Livio K. Sarabia
2. Submit requirements	1 minute	Anita L. Cabrera
Field or Ocular Inspection	2 hours	Leonida A. Barol Anita L. Cabrera Fe B. Almiñe Michelle R. Mascariñas Livio K. Sarabia
Preparation of Field Appraisal & Assessment Sheet (FAAS) and determination of market and assessed value of building/machinery	1 hour	Leonida A. Barol Anita L. Cabrera Fe B. Almiñe Michelle R. Mascariñas Livio K. Sarabia
Review of FAAS	5 minutes	Livio K. Sarabia
Approval of FAAS	5 minutes	Saturnino S. Sarabia
Preparation of new TD	20 minutes	Leonida A. Barol Anita L. Cabrera Fe B. Almiñe Michelle R. Mascariñas Cecilia I. Cruz
Review and counter sign TD (Per Tax Declaration)	10 minutes	Livio K. Sarabia Fe B. Almiñe
Encoding & Updating of Transformed Tax Map in the Computer (Per Tax Declaration)	5 minutes	Xander Hei L. Ungab & other IT casuals
Approval of TD	5 minutes	Saturnino S. Sarabia
Numbering of approved Tax Declaration & recording in the Records of Assessment; Ownership and Lot Cards; and filing of supporting documents (Per Tax Declaration)	15 minutes	Eutiquia C. Delusa Tavita J. Asnajon
Recording and updating in the Tax Mapping Control Roll (TMCR) Encoding (Per Tax Declaration)	5 minutes	Raul T. Ibaya Anita L. Cabrera
Releasing of Owner’s Copy of Approved TD to the owner/representative	2 minutes	Eutiquia C. Delusa Celia I. Cruz

 

SECURING CERTIFIED TRUE COPY OF TAX DECLARATION; CERTIFICATIONS  AS TO LANDHOLDINGS OR NO LAND HOLDINGS; AS TO IMPROVEMENT OR NO IMPROVEMENT; AND LOT HISTORY

ABOUT THE SERVICE

Certified true copy of Tax Declaration; certifications as to landholdings or no landholdings; as to improvements or no improvement; and lot history – are mostly requested transactions in the Office of the City Assessor.

 

REQUIREMENTS

• Taxpayer’s Request Form;
• Tax Certification or Tax Receipt for the current year;

FEES AND CHARGES INCURED:  

• Certified True Copy                                                                  P  20.00
• Certifications as to Landholdings                                                30.00
• Certifications as to No landholdings                                            20.00
• Certifications as to Improvement                                                20.00
• Certifications as No Improvement                                               20.00
• Lot History                                                                                  30.00
• Research Fee                                                                              10.00

 

HOW TO AVAIL THE SERVICE

 

FOLLOW THE STEPS	TIME FRAME	PERSONS CONCERNED
1. Filling up of taxpayers request form	1 minute	Eutiquia C. Delusa Tavita Asnajon
Research/verify assessment  records	10 minutes	Eutiquia C. Delusa Tavita Asnajon
2. Let the taxpayers pay the corresponding fees
Preparation of certified true copy Of TD, Certification as to Landholding or NO Landholding, Certification as to Improvement or No Improvement, Lot History	20 minutes	Eutiquia C. Delusa Tavita Asnajon
Lot History will depend of the number	(2 days)	Tavita J. Asnajon
Review and countersign certified true Copy of TD’s, Certification of land Or with Holding, Certification as to Improvement or No Improvement,  Lot History	5 minutes	Eutiquia C. Delusa Tavita Asnajon
Sign certified true copies, certifications And Lot history	2 minutes	Saturnino S. Sarabia Leonida A. Baral Septima M. Sale Eutiquia C. Delusa
3. Release the requested documents to the taxpayer- – - -	2 minutes	Eutiquia C. Delusa Tavita Asnajon

 

SECURING SKETCH PLAN AND VICINITY MAP

 

ABOUT THE SERVICE

SKETCH PLAN & VICINITY MAP are issued to enable clients to identify the exact location and dimension of their lots.

 

REQUIRMENTS

• Photocopy/Xerox copy of Title for the Sketch Plan;
• Photocopy/Xerox copy of Title for the Vicinity Map

FEES & CHARGES 

• Sketch Plan                                     -      P50.00
• Vicinity Map                                            P20.00
• Research Fee                                         P10.00

HOW TO AVAIL THE SERVICE

 

FOLLOW THE STEPS	TIME FRAME	PERSONS CONCERNED
1. Filling up of taxpayers request form	1 minute	Anita L. Cabrera Raul T. Ibaya
Research & verify assessment records And tax maps	20 minutes	Anita L. Cabrera Raul T. Ibaya
Plotting of lots for the sketch plan		Anita L. Cabrera Raul T. Ibaya
Preparation of Vicinity map	2 minutes	Anita L. Cabrera Raul T. Ibaya
Review & Sign Sketch Plan & Vicinity map	2 minutes	Anita L. Cabrera Saturnino S. Sarabia
2. Releasing of Sketch Plan & Vicinity Map to clients – - -	2 minutes	Anita L. Cabrera Raul T. Ibaya

 

BASIC services rendered by the Office:

• (CITIZENS CHARTER)

 

ACCOMPLISHMENTS aside from basic services rendered:

• Tax Mapping of the 15 Barangays with updated maps;
• Caused the provisions of appraisal and assessment of unassessed buildings;
• Transformed and updated Geographic Information System (GIS);
• Encoded  and updated approved subdivision lots;
• Issuance of Tax Declarations on some of the unassessed properties or properties with improvements;

 

Contact us:

CITY ASSESSOR’S OFFICE Ground Floor, New City Government Center JA Clarin corner Calceta Streets, Cogon District, City of Tagbilaran	RECORDS MANAGEMENT SECTION Tel. No. 038-235-6016 Head:   Eutiquia C. Delusa
MR. SATURNINO S. SARABIA City Assessor Tel. No. 038-411-3446 / 038-235-4745	ADMINISTRATIVE DIVISION Tel Nos. 038-4113446 / 038-235-6016 Head:   Septima M. Sale

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